40th Annual Meeting

Registration and Housing for ALEC’s 2013 Annual Meeting is now open!

Early registration deadline is June 12, 2013

Housing cut-off deadline is July 17, 2013

Registration

Select one of the following methods to register for the ALEC’s 2013 Annual Meeting

1) Click here to register online

2) Fax – Simply download forms below, complete them, and fax to (202) 331-1344.

• Attendee Registration & Housing Form
• Spouse/Guest/Kids’ Congress Registration Form

Question? Please contact Ngan Nguyen via email or 202-742-8538.

Registration Rate

Registration Fees	Early	Standard	On-Site	Daily
	(ending June 12)	(ending July 17)	(beginning July 18)
ALEC Legislative Member	475	575	675	295
Legislator / Non-Member	575	675	725	395
ALEC Private Sector Member	840	930	1099	595
Private Sector / Non-Member	975	1065	1350	695
ALEC Non-Profit Member (subject to verification) (501(c)(3) status required)	610	685	760	395
Non-Profit Non-Member (subject to verification) (501(c)(3) status required)	725	800	875	495
Legislative Staff / Government	650	750	900	495
ALEC Alumni	525	625	725	345
ALEC Legacy Member	0	0	0	0
Kids’ Congress (6 mos to 17 yrs)  for ALEC Members, Full Conference rate	250	350	550
Kids’ Congress (6 mos to 17 yrs)  for Non-ALEC Members, Full Conference rate	350	450	650
Kids’ Congress (6 mos to 17 yrs)	150	150	250
Daily rate: Wed., Thurs., Fri.
Spouse / Guest/ Child 18 yrs or older	150	150	150
*Note that the Spouse/ Guest/ Kids’ Congress registration form is separate from the Attendee registration form

Registration Policies

Spouse/Guest Registration

Spouse / guest registration is meant to accommodate legal spouses and immediate family members.

Attendees from the same organization must register independently.  No exceptions will be made.

Spouse / guest designation will be clearly visible on name badge.

Registration Confirmation Information

Online registrants will receive immediate email confirmation.  If registering by form, confirmation will be emailed within 72 hours of receipt of payment.

Registration Cancellation/Refund Policy

Registrations cancelled prior to 5:00pm EST July 17, 2013 are subject to a $100 cancellation fee.  Registrations are non-refundable after 5:00pm EST July 17, 2013. All refund requests must be made in writing and sent via email to meetings@alec.org. Registration fees may be transferred from one registrant to another. Please send a transfer request in writing via email to meetings@alec.org.

Who may register — ALEC reserves the right to determine eligibility of any applicant as an attendee up to and including the dates of the event. ALEC may, in its sole discretion, determine that certain individuals or groups are ineligible to attend.

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Hotel Information

Hotel Address

The Palmer House Hilton

17 East Monroe St.

Chicago, IL60603 

Reservation Deadline

Wednesday, July 17, 2013

After July 17, 2013 every effort will be made to accommodate new reservations, based on availability and rate.

Hotel Rates

*Room rates shown above do not include 16.40% room tax per night (subject to change).

Check-In/Out Time

Check-in time is 3:00pm. Check-out time is 12:00pm.

All guests arriving before 3:00pm will be accommodated as rooms become available. Hotel Guest Service Department can arrange to check baggage for those arriving early when rooms are unavailable and for guests attending functions on departure day.

How to Make a Hotel Reservation

To make a reservation you must be a registered attendee of the ALEC Annual Meeting in Chicago, IL. You will receive a special link upon completing the registration process in your confirmation email. Should you have any problems please contact ALEC’s Events Office by calling 202-742-8538.

In order to receive our group rate, ALEC attendees may only register via the link sent in the confirmation email received after completing registration. You may contact us directly via email at nnguyen@alec.org for further information.

Reservations must be made on or before the cut-off date: July 17, 2013.

Deposits/Confirmation

In order to confirm your room assignment, the hotel will require you to provide a first night’s deposit, refundable up to 72 hours in advance of your arrival date. Checks and major credit cards are acceptable to establish prepayment. All credit cards used to prepay will be charged immediately. The hotel will deduct any collected nonrefundable prepayment fees from the amount you may owe as performance or cancellation damages.

Hotel Cancellation/Refund Information

Cancellations made within 24 hours of arrival will forfeit one night’s room and tax. All changes and/or cancellations must be made directly with the hotel. Please obtain a cancellation number when your reservation is cancelled.

Early Departure Fee

If a guest has requested a room within ALEC Block checks out prior to the guest’s reserved checkout date, the hotel will add an early checkout fee to that guest’s individual account of $100.00. Guests wishing to avoid an early checkout fee should advise the Hotel at or before check-in of any change in planned length of stay.

 

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